Streamline Your Recruitment: Top Tools for Any Hiring Process

Written by
Kevin Swan
Last updated:
Created on:
October 24, 2023

Streamline Your Recruitment: Top Tools for Any Hiring Process

Recruiters are always under pressure to find and hire amazing candidates—especially at smaller companies where every hire has an outsized impact.

The rise of generative AI has only added to this stress. It’s easier than ever to game the traditional hiring process by generating superficially perfect resumes, cover letters, and responses. Plus, the remote work movement means many recruiters are dealing with compliance and right-to-work issues on a larger scale than ever.

Technology is the answer—but adding tools to your recruitment stack should always be a careful, deliberate process. This Willo guide will introduce you to five hiring tools to help you face modern recruiting challenges head-on.

Let’s dive in.

What Are Hiring Tools?

Hiring tools are software programs that streamline different aspects of your recruitment process. These tools automate repetitive tasks, allowing you to focus on what really matters – identifying the best candidates for the role(s) you need to fill.

From applicant tracking systems (ATS) and candidate relationship management (CRM) to candidate assessment and asynchronous interviews, these platforms make your recruitment process more efficient and effective – for both the interviewer and the interviewee. 

Why Are Hiring Tools Important?

The benefits of using hiring tools extend beyond convenience. These platforms boost recruitment efficiency, attract high-quality candidates through a great experience, and help ensure your hiring process remains consistent, fair, and inclusive.

Here’s why:

  • Efficiency: Making quality hires takes time. The exact figure will vary, but one breakdown from Jacob Kaplan-Moss points to an average of 100 hours of labor to find and hire a strong candidate. Hiring tools automate much of the process – from sorting through applications to interview scheduling – thereby reducing each hiring cycle’s time.
  • Candidate experience: According to a study by SHRM, 60% of job seekers have quit an application simply because it was too complicated. With a modernized job application process, you stand a better chance of keeping their interest. Features like mobile-friendly applications improve the candidate experience. 
  • Consistency: The importance of diversity and inclusion when sourcing talent isn’t just about being fair – it’s about ensuring you make the right hire. Hiring tools help standardize the evaluation process so that every candidate undergoes the same checks and assessments. 

Hiring tools are more than just a convenience – they help attract and secure the best of the best. Enter Willo. Unlike traditional hiring methods that are often costly and time-consuming, the platform offers a cost-effective yet practical way to screen candidates.

Willo’s asynchronous interviews allow applicants to complete interviews at their convenience, eliminating the hassle of coordinating schedules. It’s a straightforward way to save time and reduce administrative work.

Source: Willo - How Async Video Interviews Helped Endava Hire 60 Interns in 1 Month

Discover how Willo’s asynchronous video interviews enabled Endava, a global software development consultancy, to hire 60 interns in just one month. By leveraging Willo’s technology, Endava interviewed 400 candidates and saved 100 hours of admin time.

Criteria to Consider When Choosing the Best Hiring Tools

Before choosing your hiring tool of choice, there are a few factors you need to consider when making your decision. 


When evaluating hiring tools, the cost will inevitably be a huge factor. Options range from freemium models that offer basic features at no cost to high-end solutions with advanced functionalities. 

Remember, while it’s easy to get caught up in the upfront costs, consider your Return on Investment (ROI). A tool that may seem pricey initially could save you time and money in the long run.

Ease of Use

Opt for a recruitment tool that’s easy to install and fast to configure. Time is of the essence in recruitment, so you’ll want a system that can be up and running without much trouble or delay.

Cloud-based options are particularly convenient, needing only a web browser and internet access. It’s also worth noting you should consider ease of use for candidates and other stakeholders, as well.


Automation is becoming standard in many hiring tools, and for a good reason. As we mentioned earlier, they boost efficiency by automating repetitive tasks such as sending reminders or scoring prospects based on predefined criteria. 

Source: Workato

By automating these routine tasks, your business can focus on more strategic aspects of hiring, like assessing candidate fit and team dynamics.


Integration offers the convenience of pulling data from various workflows like Customer Relationship Management (CRM) software or an Applicant Tracking System (ATS). Ensuring all the data you need is centralized and at your fingertips.

Additionally, integrating with internal databases simplifies your ID verification and right-to-work checks. The easier it is to integrate, the more likely organizations will adopt the tool.

5 Must-Have Hiring Tools for All Your Recruitment Needs

Earlier, we highlighted the value of hiring tools in your recruitment strategy. Now, let’s dive into our top recommendations. Below is an overview of the tools we’ll be exploring.

  1. Willo: For asynchronous interviewing
  2. Arctic Shores: For behavior-based assessments
  3. Teamtailor: For advanced application tracking systems
  4. GoHire: For extensive reporting
  5. BambooHR: For payroll management software

1. Willo

For asynchronous interviewing

Willo offers a seamless way to conduct asynchronous interviews, simplifying large-scale candidate screening. Simply create your list of questions, send out the invitation links to your candidates, and review responses as they come in (or by a deadline you set). 

Willo also offers robust Identity Verification (IDV) features, ensuring that the person you’re interviewing is eligible to work for you. Further, Willo’s IDV capabilities allow for DBS ID checks, making the platform even more secure and all-inclusive for recruiting needs.

Key Features

  • Async interviews: Record a single interview and screen hundreds or even thousands of applicants by distributing the invitation link.
  • Showcase™ feature: Share standout applicants with your team and gather their opinions.
  • Automated scheduling: Capture the time slots when candidates are available, making future discussions more convenient.
  • Integrations: Willo features native compatibility with Lever, Workable, and Teamtailor, as well as 5,000+ third-party integrations via Zapier and Integrately.
  • Digital ID checks: Easily integrate digital right-to-work and identity checks into your interview process and receive a certified report backed by the UK Digital Identity and Attributes Trust Framework (UKDIATF). 


The Starter package, at $56.25 per month, allows for up to 200 monthly responses. Growth is priced at $225 per month, increasing this cap to 2,000 responses. Lastly, Scale is customizable and starts at $850 per month.

Willo also offers a Free Forever plan designed for freelancers and small businesses and discounted tiers for non-profits and start-ups.

Pros & Cons


  • Asynchronous interviews
  • 5,000+ integrations
  • Multi-device support
  • Digital identity checks
  • Easy to use


  • Free forever is limited to 10 responses

Pros and cons data collected from users on Capterra.

2. Arctic Shores

For behavior-based assessments

Arctic Shores offers a cutting-edge evaluation platform geared to withstand the challenges presented by AI. Through its interactive assessments, the software delivers an in-depth understanding of candidate behaviors.

Companies begin by defining the key performance indicators candidates should demonstrate and are put through gamified tests to evaluate their fit. Scoring is standardized, helping reduce (or potentially eliminate) bias in hiring.

Key Features

  • Insightful analytics: Access reports, metrics, and scores to compare candidate performances.
  • AI-proof evaluation: The platform provides assessments resistant to ChatGPT and Generative AI.
  • Next-generation psychometric analysis: The platform assesses candidates against 12,000 data points.


Contact for pricing.

Pros & Cons


  • Behavior-based evaluations
  • ChatGPT and Generative AI resistant 
  • Streamlined reporting


  • Pricing isn’t available publicly

3. Teamtailor

For advanced application tracking systems

Teamtailor is an all-in-one platform for recruitment and employer branding. What sets Teamtailor apart is the integration of its applicant tracking system, a customizable career page builder, and a tool for social media outreach.

Additionally, Willo now integrates with Teamtailor. This integration lets businesses conduct asynchronous video interviews, schedule follow-ups, and share feedback without leaving the Teamtailor environment. The result is a seamless, end-to-end hiring process.

Key Features

  • Application Tracking System (ATS): Manage and monitor every stage of the recruitment process.
  • Tailored hiring paths: Design distinct processes for various roles and link them to your job postings. 
  • Smart move: Candidates automatically move through the hiring process depending on specific pre-set criteria.


A free 14-day trial is available. Additional pricing is available upon request. 

Pros & Cons


  • Extensive integrations
  • AI assistance
  • Smart schedules


  • Some customers report that the platform feels complex
  • Some customers report a lack of customer support

Pros and cons data collected from users on Capterra.

4. GoHire

For extensive reporting

GoHire is a straightforward, efficient recruitment platform designed for startups and small-to-medium businesses to expedite and improve hiring processes.

Equipped with robust analytics, GoHire empowers you to make data-driven decisions for more robust hiring strategies. The platform also features permission controls, allowing you to manage and oversee all recruitment activities with ease.

Key Features

  • Detailed reporting: GoHire offers multiple reporting features.
  • Combined inbox: Centralized communication with candidates keeps everything in one place.
  • One-click job posting: Single-click job postings across 15+ job boards to aid your candidate search.


The pricing for GoHire is tiered into three subscription plans. Starter costs $74 per month, Growth is priced at $125 per month, and Pro comes in at $242 per month. There’s also a reduced rate for startups available.

Pros & Cons


  • Reporting/analytics
  • Clean interface
  • Easy job posting


  • Some customers find templates hard to set up
  • Some customers find the platform lacks calendar integrations

Pros and cons data collected from users on Capterra.

5. BambooHR

For payroll management software

BambooHR is a cloud-based HR solution designed for small to medium-sized enterprises. It includes integrated features like payroll processing, applicant tracking, and electronic signatures.

Additionally, it offers reporting functions and a mobile application for employee access. BambooHR streamlines the management of HR data, empowering HR teams to operate with a human touch.

Key Features

  • Integrations: All HR tasks automatically flow into the payroll system, eliminating the need for double data entry.
  • Mobile-friendly: The platform is optimized for mobile usage, allowing payroll management on the go.
  • Award-winning support: BambooHR has a dedicated human support team, rather than relying on AI bots.


Contact for pricing.

Pros & Cons


  • Many users report fast implementation
  • Functionality
  • Integrations


  • Some users report a lack of customization features
  • Some customers say reporting feature is not user-friendly

Pros and cons data collected from users on Capterra.

Elevate Your Hiring Tools With Willo

When it comes to making decisions for your business, you can’t afford to compromise on quality. This is especially true for your hiring process, where the right tools can make or break an effective team. 

That’s where Willo comes in, offering purpose-built features and benefits for recruiters who want to effectively screen and verify candidates — then have all that information flow securely to their ATS.  Sign up today and see how the features will save you time, make you more efficient, and deliver a stellar candidate experience.

Kevin Swan
VP of Finance
LinkedIn profile

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